Position: Senior Associate – Administration
Experience: 6–8 Years
Location: Noida
Department: Administration / Facilities
Role Summary
The Senior Associate – Administration will be responsible for smooth day-to-day administrative and facility operations, vendor coordination, and support services. The role requires hands-on execution, process adherence, and close coordination with internal stakeholders to ensure a safe, compliant, and efficient workplace.
Key Responsibilities
Administration & Facility Operations
- Handle day-to-day office administration and facility management activities
- Coordinate housekeeping, transport, cafeteria, and other facility vendors
- Ensure upkeep, maintenance, and smooth functioning of office infrastructure
- Monitor office hygiene, safety standards, and basic EHS compliance
Vendor & Contract Coordination
- Support vendor onboarding, coordination, and performance monitoring
- Track AMC renewals, service schedules, and vendor billing
- Assist in vendor negotiations and cost-optimization initiatives
- Ensure timely processing and verification of vendor invoices
Asset & Inventory Management
- Maintain records of office assets, equipment, and consumables
- Coordinate allocation, movement, and maintenance of assets
- Support periodic asset audits and reconciliation
Employee Support & Coordination
- Act as a point of contact for admin-related employee queries
- Support onboarding and exit formalities related to admin assets and access
- Coordinate travel, accommodation, and logistics when required
Compliance, Documentation & MIS
- Maintain administrative documentation and records
- Support internal audits and statutory compliance
- Prepare and maintain MIS reports related to admin operations
Event & Logistics Support
- Assist in planning and execution of meetings, trainings, and office events
- Coordinate logistics including meeting rooms, travel, food, and vendors
Required Skills & Competencies
- Knowledge of administration and facility management operations
- Experience in vendor coordination and billing processes
- Basic understanding of EHS and safety norms
- Good communication and stakeholder management skills
- Proficiency in MS Excel, Word, and Outlook
- Ability to multitask and meet timelines
Qualification & Experience
- B.Tech (Mechanical / Electrical) is a must
- 5–8 years of experience in Administration / Facilities / Office Operations
- Exposure to corporate or multi-location office environments is preferred
